Administrative Assistant 

Location: New York, NY

FLSA Status: Part Time, Non-Exempt 

Classification: Administrative Support Worker 

Department: Alianza Division Office: High School for Health Careers and Sciences 

Reports to: Community School Director 

Supervisory Responsibilities: Yes No X 

Essential Duties and Responsibilities include the following. Other duties may be assigned. 

  • Work closely with the Community School Director, the ISY Director and the 21st Century Program to assist in all administrative and clerical matters. 
  • Responsible for monitoring and submitting staff attendance sheets. 
  • Collect and distribute paychecks for all staff 
  • Answer incoming phone calls and direct them to the appropriate party 
  • Maintain and update participants’ files for the ISY Program. 
  • Support the ISY program’s summer internship program 
  • Ensure the cleanliness and orderliness the Community School Office. 
  • Responsible for office supply orders for ISY and Community School office 
  • Printing and distributing attendance sheets for programs/activities 
  • Entering attendance for programs/activities, staff information, and participant data into database 
  • Processing distribution and data entry of enrollment and other programmatic documents 
  • Organizing and maintenance of collected attendance sheets, enrollment forms, and other program documents 

Position Type and Expected Hours of Work: 

This is a part-time position. Days and hours of work are 25 hours Monday – Friday. 15 hours per week will be spent working with the 21st Century Grant, 5 hours per week with the In-School-Youth, 5 hours with the Community School Program. 

Working conditions and physical demands required

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

  • Ability to work with the public and/or youth. 
  • Remain in a stationary position at a work station and use a computer at least 70% of the time. 
  • Ambulate when monitoring, or engaging in, activities. 


Education and/or experience required: 

  • High School Diploma/GED; Bachelor’s Degree a plus. 

Skills, Licenses, and/or competencies required: 

  • Bilingual (English/Spanish) a plus. 
  • Good communications and organizational skills. 
  • Microsoft Office proficient. 

Job Summary

Administrative Assistant 
High School Diploma/GED; Bachelor’s Degree a plus. 

How to Apply

Applicants must submit a resume and cover letter highlighting relevant past experience and qualifications, and state their position of interest and desired compensation. Submissions without this information will not be considered.

Please send resume and cover letter to: